September 13th 2023 Agenda Full Council

Full council meeting agendas Uploaded on September 15, 2023

7th September 2023

You are hereby summoned to a meeting of Gurnard Parish Council which will be held on Wednesday 13th September 2023 starting at 6.30pm at Gurnard Village Hall, Westbrook Lane, Gurnard in order to discuss and consider the following items:

clerk to the Council

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.


Apologies for Absence

To receive and approve any apologies for absence

Members’ Declarations of pecuniary and non-pecuniary Interests

To receive Members’ Declarations of pecuniary and non-pecuniary Interests

To receive and consider any written dispensation requests


To take as read, approve and sign the Minutes of the Meeting held on 12th July 2023

Planning, Licensing & Tree Preservation Order Applications

To consider the following planning and licensing applications:

Rear Of 1 Woodvale Close Gurnard Cowes Isle Of Wight PO31 8EQ

Land Served Off Cordelia Gardens, Tuttons Hill And Cockleton Lane Gurnard Isle Of Wight

Land To The North West Of 75 Place Road Cowes Isle Of Wight PO31 7AE

To receive details of any planning decisions received by 8th September 2023.

To receive the following reports (For information only)

Parish Council Chairman

IW Councillor

Clerk to the Parish Council




To approve the cheque and electronic payments for July and August, and note the receipts.

To note the copy bank statements and bank reconciliation

To approve process for finalisation of AGAR returns and external audit.


To receive update on the progress of the website rebuild and the proposal that, following the conclusion of the accessibility audit, the website can be moved the development area to the live public (beta) area.

Decision on how to handle historic documents since 23rd September 2018 that don’t meet the current accessibility requirements.


Proposal that the Parish Council should accept the insurance quote that we have received from our brokers, Gallaghers.

Outside bodies

Proposal to consider the Parish Council’s membership and representation on additional outside bodies.

Terms of reference

Proposal that the terms of reference for the following working parties be noted and accepted:

Old School Meadow working party

Beach Safety working party

Old School Meadow working party

To receive and review notes from the meeting of the Old School Meadow working party on 6th September 2023, and confirm actions arising.

Facilities committee

Proposal to agree the actions from the facilities committee meeting of 26th July

Finance Committee

Proposal that a Finance committee meeting be convened for 25th October 2023, following the planning meeting. Agenda to include consultation on budget setting, half year financial review, grant applications.

Grant requests received

Grant requests have been received from 3 organisations

Proposal that grant applications be sent to the applicants noting that completed applications would be considered at the October full meeting, or if not received in time, a Finance committee meeting to be held on the 25th October.

Parish council consultation for 2023/24

Proposition to delegate the preparation of the Parish Consultation to a small group for discussion at the full council meeting on 11th October 2023

Litter Pick

Proposition that a litter pick should be organised in the next couple of months

Christmas card

Proposition that the Parish Council should produce a Christmas card to thank/acknowledge parishioners, and set a budget for this. (A local artist has offered to do some work on this)

Exclusion of the Press and Public

In accordance with section 1 (2) of the Public Bodies (Admission to Meetings) Act of 1960, the press and public will be excluded from the following items, having due regard to the confidential nature of the business to be transacted.

Delegated powers

Confirmation of actions taken under delegated powers by the clerk since the last full meeting:

27th July 2023 – Sending email confirming new website provider

Report on GPC Data privacy and security by cllr Franklin and define next steps and agree actions arising from it.

To review the report presented by cllr Franklin, define the next steps and agree actions