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April 9 minutes Full Council

Full council meetings Minutes Uploaded on April 14, 2025
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Clerk to Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

07305 013718

clerk@gurnardparishcouncil.gov.uk

 

Minutes – Full Council

 

Minutes of the Full meeting of Gurnard Parish Council (GPC) held on Wednesday 9th April 2025 at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR.

 

Present: Councillors Acton (chair) Bugden, Bustin, Franklin, Fuller, Nolan and Wood.

 

1 member of the public was present

 

Before the formal meeting began the Hampshire police PCSO for Northwood and Gurnard answered questions and discussed local issues with councillors.

 

The meeting began at 18:59

 

  1. Apologies for absence

Apologies were received from Cllr Jacobs

 

  1. Members’ Declarations of pecuniary and non-pecuniary Interests

Cllr Wood declared a non-pecuniary interest in agenda item 4.a.i. as the property in question is adjacent to their land.

Cllr Acton declared a non-pecuniary in agenda item 4.a.iii as the applicants are friends of theirs.

Cllr Fuller declared a non-pecuniary interest in agenda item 4, Planning Applications.  As cabinet member for planning, things that are said in this meeting may change if further information is presented.

 

  1. Minutes

The minutes of the Full Meeting held on 12th March 2025 were taken as read, approved as a correct record and signed by the chair.

The minutes of the Extraordinary Full Meeting held on 25th March 2025 were taken as read, approved as a correct record and signed by the chair.

 

  1. Planning, Licensing & Tree Preservation Order Applications
    1. New planning applications:

 

  1. 25/00377/FUL 21/03/2025 Land On North Side Of Westview Road Gurnard Isle Of Wight

Retention of replacement shed to house compost toilet

Resolved: no objection

  1. 25/00256/FUL 19/02/2025 31B Marsh Road Gurnard Cowes Isle Of Wight PO31 8JQ (re advertised)

Demolition of existing residential unit and re-build of residential unit with new finished floor levels to accommodate flood risk (revised description)(readvertised application)

Resolved: no objection

  • 25/00460/HOU 25/03/2025 1 Gurnard Heights Gurnard Cowes Isle Of Wight PO31 8EF

Demolition of conservatory and garage; proposed side, front and rear extensions; alterations to include proposed decking and roof mounted solar panels

Resolved: no objection

 

 

 

 

  1. The following planning decisions were noted:

 

  1. 24/01914/RVC 20/12/2024

Land At and rear of 44 Worsley Road Gurnard Isle of Wight

Variation of condition 2 on P/01505/12 to allow alterations to design of plots 4/4A to include lower ground floor level

Granted 12/03/2025

  1. 25/00013/HOU 07/01/2025

3 Shore Road Gurnard Cowes Isle of Wight PO31 8LB

Proposed single storey side extension to garage and increase of height to 2.8m; Proposed roof extension to existing dwelling.

Granted 04/03/2025

  • 25/00163/FUL 05/02/2025

11 Shore Path Gurnard Cowes Isle of Wight PO31 8LL

Demolition of chalet; proposed replacement chalet

Granted 20/03/2025

  1. 25/00293/CLPUD 25/02/2025

16 Gurnard Heights Gurnard Cowes Isle of Wight PO31 8EF

Lawful Development Certificate for Proposed single storey rear extension

Granted 24/03/2025

 

  1. To receive the following reports (For information only)
  2. Parish Council Chair

Noted

  1. IW Councillor

Noted

  1. Clerk to the Parish Council

None received

  1. GVHA

Noted

  1. Councillors – Written reports to be submitted prior to the meeting

None received

  1. Environmental officer

Noted

 

  1. Finance (Clerk)
  2. To approve the cheque and electronic payments.
    1. 1 payment of £6.00 previously paid but not yet approved at a council meeting was approved.
    2. 4 payments totalling £2,481.16 due but not approved at a council meeting were approved.
  • 1 receipt of £889.50 in the period was noted.

There were no bank transfers in the period.

  1. Copy bank statements and bank reconciliation were noted.

 

  1. Mowing Old School Meadow (chair)

The mowing contractor for old School Meadow has asked whether GPC would be doing “No mow May” this year and whether GPC could agree how many time OSM should be cut and then leave it to the contractor’s discretion for the timing of the cuts.

Resolved:

  1. That GPC provide the mowing contractor with a mowing plan for OSM and Orchard​ that lives with the spirit of “No Mow May” but doesn’t leave the whole area to grow too long.
  2. That OSM should be cut up to 8 times per year or more at the clerk’s discretion. Timing of the cuts to be decided by the mowing contractor and then leave it to the contractor’s discretion for the timing of the cuts.

 

  1. Mowing of verges (chair)

Resolved: That GPC contact Island Roads to ask that, in respect of the verges “no mow May” is not adhered to.

  1. Grant application – St John’s Ambulance

A grant application form from St John’s Ambulance has been distributed with this agenda. They have requested a grant of £500

Resolved: That GPC rejects this grant application due to insufficient information as to how this grant would specifically benefit the residents of Gurnard.

 

  1. Memorial plaque

A memorial plaque application was discussed at the March Full meeting. GPC deferred the decision pending further details of the content and design of the plaque. This has now been received and has been distributed with this agenda.

Resolved: That GPC informs the applicant that they are concerned that the wording is too long and that at the moment there is no suitable bench on which to place the plaque; would they consider the plaque going on a planter.

 

  1. Environmental officer contract (clerk)

The IOW council submitted a service level agreement (SLA) to GPC in respect of enhanced provision of environmental officer services at a cost of £1,183.52 (inclusive of VAT) for 1 additional hour per week. A copy of this agreement has been distributed with the agenda. The IoW council’s deadline for accepting the SLA did not allow time for this to be agreed at a council meeting, so after discussion with the chair the clerk accepted this agreement on behalf of GPC.

Resolved: That GPC confirms acceptance of this SLA

 

  1. Registration of Asset of Community Value (ACV) (Chair)

GPC have identified a potential ACV in Gurnard.

Proposal: GPC supports a submission of an Asset of Community Value registration to IWC for the asset in question within the next week (i.e. by 21st April). Cllrs Acton and Franklin to lead the bid with any other councillor who wishes to give practical support​to this effort joining them.

 

  1. Gurnard SUDS Scheme

A proposal that GPC supports the holding of an informal meeting with Southern Water at Gurnard Press with regards to the Pathfinder project was withdrawn

 

  1. Upgrade of children’s play area on Gurnard Green

Proposals for a new specification for upgrades to the Gurnard children’s play area will be distributed with this agenda. Note that the final specification will have to be submitted to other additional suppliers for quotes.

Resolved: GPC supports the submission of a request to IWC Parks dept. and KOMPAN representative to respond to the most recent ‘spec’ provided by GPC for the up-grade of the Children’s Playground on the Green.

 

  1. Defibrillators (clerk)

Cllr Bugden, who currently checks GPC’s 2 defibrillators on a regular basis has announced her intention to stand down at the forthcoming Parish Council Elections.

Resolved: That Cllr Bugden be asked to train the clerk for the work required to check the defibrillators as a temporary measure until a more permanent solution is found.

 

 

 

 

 

 

 

 

 

 

 

 

  1. Data privacy and protection (DPP) sub-committee (Cllr Franklin)

All members of the DPP sub-committee (Clerk and Cllrs Acton, Bustin and Franklin) were asked to complete basic GDPR training before the 9th April so an effective first meeting to begin the review and update process can be held. A list of GPC processes that may be impacted by GDPR or the Data Protection Act 2018 should be compiled and shared with the sub-committee to allow members to conduct individual reviews. The meeting focus can then be on discussing findings and agreeing on next steps, such as identifying policies that require updates and assigning drafting tasks.

Resolved:

  1. That the draft Terms of Reference for the DPP sub-committee will be decided at the first meeting.
  2. ​That GPC requests the clerk produce an initial list of GPC processes and ​policies which need review for GDPR impact: that these are priority ordered and prioritised list distributed to individual sub-committee members; the top four (or five) are taken on for prompt individual review before first meeting.
  3. ​That a date and time before 4th May is agreed for the first meeting of the sub-committee to discuss findings and agree on next steps before new councillors start their service.

Provisionally agreed as 18:30 on 14th April 2025

 

  1. Fire at Portland Inn

A proposal relating to using gurnard village hall for Friendship Teas that were previously held at the Portland Inn was withdrawn.

 

 

Meeting closed 20:20

 

 

Richard Shaul

Clerk to the Parish Council