The minutes of the meeting of Gurnard Parish Council held at 6.30pm on Wednesday 12 April 2023 at
Gurnard Village Hall.
PRESENT Councillors: Fuller (Chair), Acton, Bugden, Bustin, Franklin, Wood and Nolan.
Clerk: Richard Shaul
No members of the public were present.
10. 23-24 APOLOGIES
Apologies were received from Cllr Jacobs who was on holiday and Cllr Williams who unwell.
11. 23-24 MEMBERS’ DECLARATIONS OF INTEREST
None declared
12. 23-24 MINUTES
The minutes of the meeting of the council held on 12th April 2023 were taken as read,
approved as a correct record and signed by the chair. No matters arising.
13. 23-24 PLANNING, LICENSING AND TREE PRESERVATION ORDER APPLICATIONS
a. To consider the following planning and licensing applications:
i. 8 Albert Road Gurnard Cowes Isle Of Wight PO31 8JU
Ref. No: 23/00719/NMA | Received: Mon 24 Apr 2023 | Validated: Mon 24 Apr
2023 | Status: Registered
Non material minor amendment on 21/00775/HOU to continue the off-white render around to the
rear of the new utility room with Anthracite grey wood effect cladding above
RESOLVED: No objection
ii. 37 Woodvale Road Gurnard Cowes Isle Of Wight PO31 8EE
Ref. No: 23/00666/HOU | Received: Fri 14 Apr 2023 | Validated: Fri 14 Apr 2023 | Status:
Registered
Demolition of existing garage and shed and replacement with new garage/store; Roof extension with
dormers to provide main living accommodation at first floor level, to include two storey extension to
southern corner with adjacent terrace and single storey extension at rear northern corner with
terrace over
RESOLVED: The parish council objects for the following reasons:
Concerns over the potential height and over dominance of the proposal
Adverse impact on the street scene
Concerns over the loss of soft landscaping and adverse impact on green space
Over development of the site
There is not enough information on this application
b. There were no new planning decisions received
14. 23-24 REPORTS
a. Parish Council Chairman
Noted
b. IW Councillor
Noted. The IW Councillor also gave a verbal update that the IW council had refused
planning permission for 36 eco holiday lodges at Gurnard Pine. Cllr Fuller had called the
decision in.
c. Clerk’s Report
Noted
d. GVHA
Noted
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15. 23-24 FINANCE
a. Cheque and electronic payments for April and May
The clerk provided details of 5 payments totalling £1,790.54 that had been paid in may
but not yet approved at a council meeting.
The clerk provided details of 5 payments totalling £3,351.76 that were due to be paid
but not yet approved at a council meeting
RESOLVED: payments approved
3 receipts totalling £61,607.09 (including the precept) were noted.
b. Copy bank statements and bank reconciliations were circulated prior to the meeting,
and these were noted.
c. The end of year accounts for 2022/23 had been circulated prior to the meeting
RESOLVED: Accounts approved and signed by the chair
d. The internal audit report for the year 2022/23 which had been circulated prior to the
meeting was noted
e. The annual governance report for 2022/23 had been circulated prior to the meeting
RESOLVED: The report was approved and signed by the chair
f. the meeting
RESOLVED: The Accounting Statement 2022/23 for the AGAR return was approved and
signed by the chair
16. 23-24 OLD SCHOOL MEADOW
The following proposals were considered:
a. To replace the three old seat pads, on the picnic table at the top of the main field.
RESOLVED: This work should go ahead
b. To request Penfold Estates make initial repairs to the top fence.
RESOLVED: The Clerk will write to Penfold Estates to request this work be done
c. To monitor the plastic ground netting.
RESOLVED: The council will monitor the state of the ground netting (Cllr Bustin will assist)
d. To undertake an Environmental Enhancement Area Assessment to include the restoration of the
pond and bog garden.
RESOLVED: This work should go ahead (Cllr Acton to lead)
e. To authorise MG to prune/ lopping of the Ash Tree.
RESOLVED: Max Goodall is authorised to do this work
f. To repair the Bat box strap (MG has volunteered to do this)
RESOLVED: Max Goodall is authorised to do this work
g. To apply to the Woodland Trust for hedging whips.
RESOLVED: This work should go ahead
h. To apply to the Green Gym to consolidate the three raised beds to make a single raised bed in
the ‘dog free area’ of the Meadow.
RESOLVED: This work should go ahead
i. To request signage depicting ‘Restricted Access: Composting Area’ is authorised.
RESOLVED: This work should go ahead (The Clerk to action)
08:00pm Cllr Wood left the meeting for work
j. To require the existing grass cutting contact is reassessed and to request quotations from
potential contractors are agreed in advance of June’s meeting.
RESOLVED: The Clerk should obtain 3 or 4 quotes from contractors, to be presented blind at a
future Full Council meeting. The quote should require:
A flexible approach for cutting up to 8 times a year
Can the contractor pick up grass cuttings if required
Can the contractor offer mulching
Does the contractor have public liability insurance
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Does the contractor have an environmental policy
Does the contractor undertake a risk assessment
The Clerk will also approach the IOW council to see if they any similar requirements
documents that we can use as a starting point.
The Clerk will also approach our current contractor to request a further cut
k. To replace a section of the fence to the southern edge of the dog free zone with a gate
RESOLVED:
That a gate should be fitted to the southern edge of the dog free zone
There should be a sign saying “No Dogs” on the gate
The gate should have a sprung closing mechanism and rubber pads to reduce
noise.
2 existing gates to the children’s area should be fitted with similar signage and
hardware.
The Clerk should obtain 3 quotes for this work
17. 23-24 FOREST SCHOOL
i. Discuss and resolve to agree Forest School’s request to use Old School Meadow, including their
request to light fires
ii. To approve an Authorised fire policy for Old School Meadow
RESOLVED:
That the council continues with the policy of no fires on Old School Meadow
That therefore no fire policy is required
18. 23-24 WEBSITE AND HOSTING REVIEW
To review report from Cllr Franklin and approve recommendations.
RESOLVED:
i. To upgrade the website to ensure that basic security and compliance requirements
are met
ii. For Cllr Franklin to review whether we want to enhance the website to make it
easier to use and to get option as to how other Parish Councils use their websites,
and to report back at a later meeting.
19. 23-24 RECENT MOVEMENT OF LARGE COASTAL PROTECTION ROCKS FROM “SECRET BEACH”
Cllr Fuller reported that further erosion of blue slipper clay had been observed and that the
MMO were taking legal action.
20. 23-24 HILTON ROAD WASTE COLLECTION LETTER FROM IOW COUNCIL
The Clerk reported that he had made requests to IOW council for further information as
proposed in the April GPC meeting but had not yet received a reply. However, the IOW
councillor, Cllr Fuller, has include links in his monthly newsletter to further information and
legal requirements from the IOW council
RESOLVED: That the Clerk request that the issue of waste collection in unmade roads be
included as an agenda item for the Community Waste Forum
21. 23-24 GURNARD VILLAGE SHOPS TOURIST SIGNS
RESOLVED: No further action
09:00 RESOLVED: to suspend standing orders in that the meeting could be extended by 30
minutes.
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22. 23-24 GURNARD VILLAGE GREEN STATUS
Cllr Fuller reported that IOW council are considering transferring the ownership of Gurnard
Village Green to Gurnard Parish Council, however GPC see this as a separate issue to Village
Green Status
RESOLVED: That the Clerk will email IOW Council (Colin Rowland, cc James Brewer) to
request an update on the progress of the original Village Green Status application and for
a meeting within 28 days.
23. 23-24 POLICY REVIEWS
Community Emergency Plan
Cllr Fuller will contact the Emergency Plan Officer for advice in updating the Gurnard Plan
Cllr Acton will include the Gurnard Emergency Plan in her update for Gurnard News
All Councillors asked to look at the plan on the website
RESOLVED: That a proposal for a Village Community Plan meeting be included on the
agenda of the July meeting
The meeting closed at 21:28