Gurnard Parish Council
39 Victoria Road
Cowes
PO31 7JH
Minutes – Full Council
The minutes of the meeting of Gurnard Parish Council (GPC) held at 11/06/2025 at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR.
Present: Councillors Acton (chair), Bustin, Churchill-Cheatham, Fuller, Jacobs, Nolan, Park and Wood.
Clerk: Richard Shaul
1 member of the public were present.
The meeting started at 18:46
- Apologies for absence:
Apology received from Cllr Thomas.
- Members’ declarations of interest
Cllr Fuller declared a non-pecuniary interest in agenda item 5, Planning Applications. As cabinet member for planning, things that are said in this meeting may change if further information is presented.
- Election of Vice Chair (Deferred from Annual council meeting of 14th May 2025)
One nomination for Vice Chair was received from Cllr Fuller
Resolved: Cllr Fuller is elected to serve as Chair until the Annual meeting of the council in May 2026
- Minutes
- The minutes of the Annual Council meeting of 14th May 2025 were taken as read, approved as a correct record and signed by the chair.
- The minutes of the Full Meeting held on 14th May 2025 were taken as read, approved as a correct record, subject to a correction to members present and apologies in relation to Cllr Thomas, and signed by the chair.
- McDonald’s proposal for drive-thru in Cowes
McDonald’s are proposing a drive through takeaway in 3 gates road. No planning application has yet been made.
Resolved: Decision deferred until planning application is submitted.
- Planning, licensing and tree preservation order applications
- New planning applications:
- 25/00701/RVC 12/05/2025 Haslemere Rew Street Gurnard Cowes Isle Of Wight PO31 8NN
Removal of condition 5 on 22/01267/FUL which relates to visibility sight lines for the access
Resolved: no objection, but comment that GPC support the opinion of Island Roads on this matter.
- 25/00724/HOU 15/05/2025 16 Gurnard Heights Gurnard Cowes Isle Of Wight PO31 8EF
Proposed extension to raised decking to rear and alterations to fenestration on rear elevation
Resolved: no objection
- 25/00742/RVC 19/05/2025 37 Woodvale Road Gurnard Cowes Isle Of Wight PO31 8EE
Resolved: No objection
- 25/00749/FUL 20/05/2025 60 Solent View Road Gurnard Cowes Isle Of Wight PO31 8JZ
Proposed replacement dwelling and garage (revised scheme)
Resolved: no objection. Note that Cllr fuller abstained
- There was 1 new planning applications to consider.
- 25/00377/FUL 21/03/2025 Land On North Side Of Westview Road Gurnard Isle Of Wight
Retention of replacement shed to house compost toilet
Granted – 20/05/2025 – Noted
- Reports
- Parish Council Chair – Noted
- IW Councillor – Noted
- Clerk’s report – Noted
- GVHA – Minutes of meeting of GVH sub-committee noted
- Councillors reports – None received
- Environmental officer – Noted
- Finance (Clerk)
- Cheque and electronic payments
- There were 3 payments totalling £154.04 that have already been paid but not yet approved at a council meeting.
Resolved: Approved
- There were 6 payments totalling £1,249.93 are due but not yet approved at a council meeting
Resolved: Approved
- There was 1 receipts of 32.16 be noted
- There were no bank transfers in the period.
- Bank statements and reconciliation were circulated prior to the meeting –
- Approve the payment of the Annual insurance premium to Gallagher.
This payment was made in September. It was picked up during the internal audit that although this payment was approved by emails from councillors, it had not been approved at a council meeting.
Resolved: Approved
- To approve the following Annual reports and returns:
- Annual accounts and bank reconciliation, and internal auditor’s report.
Resolved: Approved
- Annual governance and Accountability Return (AGAR) including:
Section 1 – Annual Governance Statement – to be signed by the Chair and Clerk.
Section 2 – Accounting statements – to be signed by the Chair and Responsible Financial Officer
Resolved: Approved
- Agree the dates for the exercise of public rights proposed by the RFO as 1st July 2025 to 11th August 2025.
Resolved: Agreed
- Agree the statements that there are no conflicts of interests between the Parish Council and the external auditors, BDO.
Resolved: Agreed
- Bank signatories/authorisers for account with Unity Bank (Clerk)
- Removal of councillors from bank mandate.
Resolved: That Cllrs Bugden, Franklin and Nolan are removed from the bank
- Addition of councillors to the bank mandate.
- Resolved: That councillors Acton, Park and Wood are added to the bank mandate
- Registers of interest (Clerk)
Registers of interest have not yet been received from Cllrs Acton, Bustin, Fuller and Nolan.
Noted
- Policy for appointing non-councillors to sub-committees (clerk)
Following discussions that the council had at the annual council meeting it was noted that GPC don’t have a general policy for adding non-councillors to sub-committees.
Resolved:
- That existing external members of former working parties, advisory groups and sub-committees be rolled over into the 2025 sub-committees
- The inclusion of representatives from specific outside organisations, stakeholder groups, consultants etc. should be stated the Terms of Reference of each individual sub-committee as appropriate to the specific scope and purpose.
- Additional vacancies in sub-committees should be advertised via GPC website and Worsley Road noticeboard with a clear indication of skills or expertise the sub-committee is looking for.
- External consultants and group representatives will not regularly sit on any sub-committee but will receive notes/minutes once these are agreed by full GPC.
- Terms of Reference (ToR) for GPC Active Travel Routes in Gurnard Sub-Committee
The first meeting of the new GPC Active Travel Routes in Gurnard sub-committee will be held on 16th June at Gurnard Primary School. A draft of the ToR has been circulated with this agenda.
Resolved: that the ToR for the Active Travel Routes in Gurnard Sub-Committee is approved.
- Annual Plan (Clerk)
A draft of an annual plan for GPC was circulated with the agenda, as resolved at the May Full meeting.
Resolved: That councillor are requested to review this plan and additions or amendments.
- 2nd Village event on the weekend of 4th to 6th July 2025 (chair)
Gurnard Parish Council are asked to support this event with the following:
Resolved:
- Gurnard Parish Council have a stall at the event showing what GPC have done and to ask what the Parish would ask GPC to do.
- That a budget of £200 be approved to facilitate this.
- That the event is publicised on the GPC website, Facebook, GPC noticeboard and GVH noticeboard.
The meeting closed at 20:03
.………………….
Chair