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Gurnard Parish Council > Documents > Minutes > Annual meeting of the parish council minutes > May 14 2025 minutes Annual Council – Draft

May 14 2025 minutes Annual Council – Draft

Annual meeting of the parish council minutes Uploaded on May 22, 2025
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Clerk to Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

07305 013718

clerk@gurnardparishcouncil.gov.uk

 

Minutes – Annual Council

 

Minutes of the Annual meeting of Gurnard Parish Council (GPC) held on Wednesday 14th May 2025 at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR.

 

Present: Councillors Acton (chair) Churchill-Cheatham, Jacobs, Nolan and Wood.

 

3 members of the public were present

 

The meeting began at 18:32

 

 

  1. Apologies for absence

Apologies were receive from Cllrs Bustin and Fuller.

 

  1. Election of Chair

One nomination for Chair was received Cllr Acton

Resolved: Cllr Acton is elected to serve as Chair until the Annual meeting of the council in May 2026

Cllr Acton’s declaration of acceptance of office was received by the Clerk.

 

  1. Election of Vice-Chair

No nominations were received for Vice-Chair. Cllr Fuller had expressed interest in being nominated as Vice–Chair but as he was not present at the meeting the election of Vice-Chair was deferred to a future full council meeting.

Resolved: Election of Vice-Chair deferred until a future Full Council meeting.

 

  1. Declarations of acceptance of office

Declarations of acceptance of office from councillors Churchill-Cheatham, Jacobs, Nolan and Wood were received by the Clerk

 

  1. Minutes

Resolved: The minutes of the Annual Council meeting of 8th May 2024 were taken as read, approved as a correct record and signed by the chair. No matters arising.

 

  1. Co-option of Councillors

Expressions of interest in being co-opted as councillors were received from 3 applicants to fill 2 vacancies on the council. The 3 applicants were present at the meeting and were questioned by councillors. A secret ballot were held and applicants Chris Park and Stuart Thomas were selected.

Resolved: That Chris Park and Stuart Thomas be co-opted as councillors.

Declarations of acceptance of office from Chris Park and Stuart Thomas were received by the Clerk.

 

  1. General Power of competence

Although GPC meets the requirement of having at least 2/3rds of the Parish Council’s seats being filled by elected Councillors at the last ordinary election, it does not yet have a qualified Clerk in post, and so will not qualify for General Power of competence.

Noted

 

 

 

  1. Review and adoption of the core council policies and procedures.

Copies of policies and a summary of the changes proposed were distributed prior to the meeting.

  1. Standing Orders 2025
  2. Financial Regulations 2025
  3. Risk Management Schedule 2025
  4. Gurnard Code of Conduct 2025
  5. Publication Policy (Freedom of Information Act) 2025
  6. GDPR 2025

Resolved: That the core council policies and procedures, as amended, are adopted

 

  1. Registers of interests

Councillors’ Register of Interests forms must be completed within 28 days (by 11th June)

Noted.

 

  1. INTERNAL AUDITOR

Resolved: That Gareth Hughs is appointed internal auditor for the year 2025-2026

 

  1. To agree on the following committees and appoint members.
  2. Planning Executive Committee (all members)
  3. Facilities Committee (all members)
  4. Data processing and privacy committee – Cllrs Acton, Bustin and Park appointed as members.

Resolved: That the above committees and memberships are agreed.

 

  1. Sub-committees

GPC standing orders only recognise Full Committee, Committees and Sub committees. Therefore, for consistency, all other working parties and advisory groups should be re-designated as sub committees.

Resolved: That all advisory committees and working groups be re-designated as sub committees

Note that Terms of Reference (TORs) for all committees and sub-committees should be agreed at the first meeting of the Committee/Sub-committee after the Annual Parish Council Meeting.

 

  1. Proposed new sub-committees:

 

  1. Gurnard Green sub-committee

This sub-committee would combine the VG play area and toilets committees. Scope would include:

  • Children’s play area
  • Toilets
  • Benches and street furniture including bins

Resolved: That the Gurnard Green sub-committee be formed.

A proposed amendment to the original proposal that the Gurnard Green play area should remain as a separate sub-committee was rejected.

 

  1. Beach and public access sub-committee

This committee combines the Beach sub-committee and the public access sub-committee.

  • Scope would include:
  • Aim to achieve blue flag status for beach/other beach award
  • Footpaths e.g. through Spencer’s Copse
  • Groyne and citizen science project associated with vertipools
  • To provide a representative for the Local Access Forum (LAF)

Resolved: that Beach and public access sub-committee be formed.

  1. Old School Meadow and Meadow View SANG sub-committee

This expands the scope of the Old School Meadow sub-committee to include issues arising relating to the Meadow View SANG.

Resolved: That the Old School Meadow and Meadow View SANG sub-committee be formed.

 

  1. Active travel routes in Gurnard sub-committee

A new sub-committee with a scope including:

  • To support and further the LCWIP as it affects Gurnard, in particular
  • connections to planned footpaths and cycle routes in the SANG in order to provide safe pedestrian and cycle access/crossings onto highways e.g. Cockleton Lane
  • active travel connection to Gurnard Primary School​
  • How the community bus service can best serve residents

Resolved: That the Active travel routes in Gurnard sub-committee be formed.

 

  1. Sub-Committees and memberships

Resolved: The following sub-committees and memberships were agreed:

  1. Finance Committee and grants sub-committee (minimum 3 members)

Acton, Churchill-Cheatham, Fuller, Park, Thomas

  1. HR Advisory sub-committee

Acton, Churchill-Cheatham, Fuller, Park, Thomas

  1. Village Green sub-committee

Acton, Churchill-Cheatham, Fuller, Jacobs, Nolan, Thomas, Wood

  1. Beach and public access sub-committee

Acton, Churchill-Cheatham, Fuller, Nolan, Park

  1. Old School Meadow and Meadow View SANG sub-committee

Acton, Churchill-Cheatham, Nolan, Thomas, Wood

  1. Gurnard Village Hall Association (minimum 3 members)

Acton, Bustin, Park

  1. Active travel routes in Gurnard sub-committee

Acton, Jacobs, Thomas, Wood

 

  1. To appoint members to outside bodies

Resolved: The following members were appointed to outside bodies:

  1. Community Bus Management Scheme

Fuller

  1. Isle of Wight Community Waste Forum

Bustin, Fuller, Thomas, Wood

  1. IWALC (Representative and deputy)

Fuller, Acton

  1. Environment and sustainability bodies, (including E&S Forum, Together For Mission Zero (TFMZ) , Red Squirrel Forum)

Acton, Churchill-Cheatham, Thomas

  1. PACT

Park, Wood

  1. Age Friendly Ambassador

Bustin, Wood

  1. Cowes Medical Centre

Acton, Churchill-Cheatham, Wood

 

 

Meeting closed 20:20

 

 

…………………………….. Chair