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Gurnard Parish Council > Documents > Agendas > Full council meeting agendas > April 9 2025 agenda Full Meeting

April 9 2025 agenda Full Meeting

Full council meeting agendas Uploaded on April 3, 2025
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Clerk to Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

07305 013718

clerk@gurnardparishcouncil.gov.uk

 

Agenda – Full Council

 

3rd April 2025

 

All Parish Councillors summoned to attend a Full meeting of Gurnard Parish Council (GPC) to be held on Wednesday 9th April 2025 commencing at 18.30 at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR for the purpose of transacting the business set out in the agenda below:

 

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

 

Meet with PCSO for Northwood and Gurnard

Hampshire police PCSO for Northwood and Gurnard will be present to meet the council and answer questions before the formal meeting begins.

 

AGENDA

 

  1. Apologies for Absence

To receive and approve any apologies for absence

 

  1. Members’ Declarations of pecuniary and non-pecuniary Interests
    1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
    2. To receive and consider any written dispensation requests

 

  1. Minutes

To take as read, approve and sign the Minutes of the Full Meeting held on 12th March 2025

 

  1. Planning, Licensing & Tree Preservation Order Applications
  1. New planning applications:

 

  1. 25/00377/FUL 21/03/2025 Land On North Side Of Westview Road Gurnard Isle Of Wight

Retention of replacement shed to house compost toilet

Consultation end date: 29/04/2025

  1. 25/00256/FUL 19/02/2025 31B Marsh Road Gurnard Cowes Isle Of Wight PO31 8JQ (re advertised)

Demolition of existing residential unit and re-build of residential unit with new finished floor levels to accommodate flood risk (revised description)(readvertised application)

Consultation end date: 29/04/2025

  • 25/00460/HOU 25/03/2025 1 Gurnard Heights Gurnard Cowes Isle Of Wight PO31 8EF

Demolition of conservatory and garage; proposed side, front and rear extensions; alterations to include proposed decking and roof mounted solar panels

Consultation end date: 29/04/2025

 

  1. Planning decisions to note:
    1. 24/01914/RVC 20/12/2024

Land At and rear of 44 Worsley Road Gurnard Isle Of Wight

Variation of condition 2 on P/01505/12 to allow alterations to design of plots 4/4A to include lower ground floor level

Granted 12/03/2025

 

 

  1. 25/00013/HOU 07/01/2025

3 Shore Road Gurnard Cowes Isle Of Wight PO31 8LB

Proposed single storey side extension to garage and increase of height to 2.8m; Proposed roof extension to existing dwelling.

Granted 04/03/2025

  • 25/00163/FUL 05/02/2025

11 Shore Path Gurnard Cowes Isle Of Wight PO31 8LL

Demolition of chalet; proposed replacement chalet

Granted 20/03/2025

  1. 25/00293/CLPUD 25/02/2025

16 Gurnard Heights Gurnard Cowes Isle Of Wight PO31 8EF

Lawful Development Certificate for Proposed single storey rear extension

Granted 24/03/2025

 

  1. To receive the following reports (For information only)
  1. Parish Council Chair
  2. IW Councillor
  3. Clerk to the Parish Council
  4. GVHA
  5. Councillors – Written reports to be submitted prior to the meeting
  6. Environmental officer

 

  1. Finance (Clerk)
  1. To approve the cheque and electronic payments.
    1. To approve 1 payments totalling £6.00 previously paid but not yet approved at a council meeting.
    2. To approve 4 payments totalling £2,404.64 due but not approved at a council meeting.
  • There was 1 receipt £889.50 in the period. There were no bank transfers in the period.
  1. To note the copy bank statements and bank reconciliation.

 

  1. Mowing Old School Meadow (chair)

The mowing contractor for old School Meadow has asked whether GPC would be doing “No mow May” this year and whether GPC could agree how many time OSM should be cut and then leave it to the contractor’s discretion for the timing of the cuts.

Proposal:

  1. That GPC provide the mowing contractor with a mowing plan for OSM and Orchard​ that lives with the spirit of “No Mow May” but doesn’t leave the whole area to grow too long.
  2. That GPC determine how many time OSM should be cut and then leave it to the contractor’s discretion for the timing of the cuts.

 

  1. Mowing of verges (chair)

Proposal: That GPC contact Island Roads to suggest that the verge edges are cut regularly but that a good central space is left long

 

  1. Grant application – St John’s Ambulance

A grant application form from St John’s Ambulance has been distributed with this agenda. They have requested a grant of £500

Proposal: That GPC agrees a grant of £500

 

  1. Memorial plaque

A memorial plaque application was discussed at the March Full meeting. GPC deferred the decision pending further details of the content and design of the plaque. This has now been received and has been distributed with this agenda.

Proposal: That GPC agree this memorial plaque application.

 

  1. Environmental officer contract (clerk)

The IOW council submitted a service level agreement (SLA) to GPC in respect of enhanced provision of environmental officer services at a cost of £1,183.52 (inclusive of VAT) for 1 additional hour per week. A copy of this agreement has been distributed with the agenda. The IoW council’s deadline for accepting the SLA did not allow time for this to be agreed at a council meeting, so after discussion with the chair the clerk accepted this agreement on behalf of GPC.

Proposal: That GPC confirms acceptance of this SLA

 

  1. Registration of Asset of Community Value (ACV) (Chair)

GPC have identified a potential ACV in Gurnard.

Proposal: GPC supports a submission of an Asset of Community Value registration to IWC for the asset in question within the next week (i.e. by 21st April). Cllrs Acton and Franklin to lead the bid with any other councillor who wishes to give practical support​ to this effort joining them.

 

  1. Gurnard SUDS Scheme

Proposal: GPC supports the holding of an informal meeting with Southern Water at Gurnard Press with regards to the Pathfinder Project and what is the plan for the project as requested by Gurnard Press management.

 

  1. Upgrade of children’s play area on Gurnard Green

Proposals for a new specification for upgrades to the Gurnard children’s play area will be distributed with this agenda. Note that the final specification will have to be submitted to other additional suppliers for quotes.

Proposal: GPC supports the submission of a request to IWC Parks dept. and KOMPAN representative to respond to the most recent ‘spec’ provided by GPC for the up-grade of the Children’s Playground on the Green.

 

  1. Defibrillators (clerk)

Cllr Bugden, who currently checks GPC’s 2 defibrillators on a regular basis has announced her intention to stand down at the forthcoming Parish Council Elections.

Proposal: That Cllr Bugden be asked to train the clerk for the work required to check the defibrillators as a temporary measure until a more permanent solution is found.

 

  1. Data privacy and protection (DPP) sub-committee (Cllr Franklin)

All members of the DPP sub-committee (Clerk and Cllrs Acton, Bustin and Franklin) ​were asked to complete basic GDPR training before the 9th April so an effective first meeting to begin the review and update process can be held. A list of GPC processes that may be impacted by GDPR or the Data Protection Act 2018 should be compiled and shared with the sub-committee to allow members to conduct individual reviews. The meeting focus can then be on discussing findings and agreeing on next steps, such as identifying policies that require updates and assigning drafting tasks.

Proposals:

  1. That the Terms of Reference for the DPP sub-committee are accepted / amended as necessary.
  2. ​That GPC requests the clerk produce an initial list of GPC processes (and ​policies) which need review for GDPR impact: that these are priority ordered and prioritised list distributed to individual sub-committee members; the top four (or five) are taken on for prompt individual review.
  3. ​That a date (and time) before 4th May is agreed for the first meeting of the sub-committee to discuss findings and agree on next steps before new councillors start their service.

 

  1. Fire at Portland Inn

Following the recent fire at The Portland Inn, The Gurnard Village Hall Association (GVHA) are considering offering the use of the hall for the Friendship Teas that were previously held at the Portland Inn

Proposal: That GPC cover the booking cost of the village all for this purpose up to a maximum of £300.

 

 

Richard Shaul

Clerk to the Parish Council