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October 9 2024 Minutes Full Council

Full council meetings Minutes Uploaded on October 11, 2024

Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

 

 

The minutes of the meeting of Gurnard Parish Council held at 18.30 on Wednesday 9th October 2024 at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR.

 

Present: Councillors Acton (Chair), Bugden, Fuller, Nolan and Franklin

Clerk: Richard Shaul

 

No members of the public were present.

 

The meeting started at 18:30

 

  1. Apologies

Apologies: Cllrs Jacobs, Wood and Bustin

 

  1. Members’ declarations of interest
  2. There were no members declarations of interest
  3. No dispensation requests were received.

 

  1. Minutes

The minutes of the Full Council meeting of 11th September 2024 were taken as read, approved as a correct record and signed by the chair, subject to 3 minor corrections.

 

  1. Planning, licensing and tree preservation order applications
  2. No new planning applications were received
  3. No new planning decisions were recorded

 

 

  1. Reports
    1. Parish Council Chair – Noted

 

  1. IW Councillor – Noted

Cllr Fuller agreed to clarify the location of Gurnard Groin that was mentioned in his report.

 

  1. Clerk’s report – Noted

 

  1. GVHA – Noted

 

  1. Councillors reports – None received

 

  1. Environmental officer – Noted.

 

  1. Finance
  2. Cheque and electronic payments in August 2024:
    1. 3 payments totalling £41.80 were paid in September but not but not yet approved at a council meeting.

Resolved: Approved

  1. 1 payment of 44.39 is due but not yet approved at a council meeting

Resolved: Approved

  • 1 receipt totalling £51.00 was noted
  1. 1 bank transfer of £6,000 from deposit account to current account was made in the period was noted
  1. Bank statements and reconciliation were circulated prior to the meeting – noted.

 

 

  1. CO2 Pipeline Committee

The original proposal was that Gurnard Parish Council establishes a committee dedicated to addressing the proposed CO2 pipeline. However, in the light of Exxon Mobil’s recent decision not to proceed with the pipeline at present, this was amended.

Resolved: A representation from Gurnard Parish Council will attend the West Wight Association of local councils meetings.

 

  1. Audit and review of GDPR and accessibility standards

GPC adherence to GDPR and accessibility standards requires periodic audits and reviews to verify compliance with relevant legislation and GPC policies. 

Resolved: that the GPC obligations in this regard are checked by the Clerk and any audit reports/ reviews that are due are produced before the November meeting.

 

  1. Gurnard in Bloom expenditure

Gurnard in Bloom have asked for approval for some planned expenditure (receipts will still be required for reimbursement)

Resolved: That the Clerk may authorise future expenditure planned by Gurnard in Bloom up to the agreed budget (£1,000 for 2024/2025), subject to ratification at the earliest Full committee meeting.

  

  1. Potentially dangerous dead tree in Worsley Road

In May this year GPC were alerted by a resident of a dead tree in Worsley Road that could be potentially dangerous if it fell into the road. This issue was reported to Island Roads, who established that the tree was on land owned by IoW Council but so far nothing has been done about it.

Resolved: That the Clerk follows up his correspondence with Island Roads and Isle of Wight Council pointing out that this has been an ongoing issue since the 28th May and that as winter storms are likely, this is increasingly urgent.

 

  1. Temporary but immediate use of OSM container revisited: Chair)

At the Full meeting of 11th September the council resolved: That the Container in OSM is put back into general use, subject to the following conditions:

  1. That the container is only opened or closed by the named key-holder or the clerk to the Parish Council in the presence of at least one other person.
  2. That a written risk assessment is produced
  3. That the named key-holder does not give the key to any other person.

Resolved: That the following additional provisions be added:

  1. That named key holders may be appointed by the Clerk, subject to them having appropriate instruction in operation of the container. Any appointments must be ratified by the Full or Facilities committee at the earliest opportunity.
  2. The Clerk may temporarily provide a key to working party members/councillors for a specific task if a named key holder is not available, subject to provision a. above. The key to be returned to the Clerk after use.
  3. The Clerk will maintain a register of keys and key-holders

 

  1. Playground quotes – Inspection visits by Facilities Committee

At the September 11th Full Committee meeting it was resolved that the Facilities committee undertakes site visits to look at other play areas and reports back to the November Full Committee.

Resolved:

  1. Cllrs Bugden, Nolan, Jacobs and Acton should set a date site visits to play areas on the Island and report back to the council in November
  2. That the clerks of the relevant Town and Parish councils contacted regarding preferred sites for further information.

 

 

  1. Councillor Vacancy

GPC have been informed by the IoW council Electoral officer that they can start the co-option process, although they are not bound to if the period of the vacancy is 6 months or less. Parish Council elections are in May 2025, so the 6 month period would be from the beginning of November. The parish council are required to advertise the vacancy, and give 35 days for applicants to respond before consideration of applicants.

Resolved: That the Parish Council don’t start the co-option process, and leave the post vacant until the May elections.

 

  1. Old School Meadow working party notes

Notes from the OSM WP meeting of 2nd October were circulated with this agenda. OSM WP would like the council to approve the following:

Resolved:

  1. That members of the local community, schools and groups can approach the clerk to arrange events at OSM
    1. The clerk should be given the date to ensure there are no clashes with any other group.
    2. The group should take full responsibility for their visit
  • The site is left cleared and all rubbish at the end of the event/visit.
  1. That the Clerk puts a padlock on the gate adjacent to the bridge at the entrance to OSM.
  2. That the OSM maintenance contractor is asked to cut back the White Poplar sucker growth as noted in the OSM WP notes.
  3. That a map of trees in the whole of OSM area (including dog free zone) is compiled/created and any noteworthy trees not protected by a TPO are registered for protection.

 

  1. All Saints Church remembrance service 10/11/2024

Representatives of Gurnard Parish Council have been invited to attend a remembrance service and lay a wreath.

Resolved:

  1. That the clerk should purchase a wreath up to the value of £50
  2. That Cllrs Jacobs be asked if he would be available to attend the service and if not ask Cllrs Wood and Bustin.

 

  1. Items for future meetings

Proposal to move the village hall defibrillator to cabinet on outside of building

 

 

 

 

 

 

The meeting closed at 20:04

 

.………………….

Chair