Documents
Gurnard Parish Council > Documents > Agendas > Full council meeting agendas > November 13 2024 Agenda Full council

November 13 2024 Agenda Full council

Full council meeting agendas Uploaded on November 7, 2024
Download

Clerk to Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

07305 013718

clerk@gurnardparishcouncil.gov.uk

 

7th November 2024

 

All Parish Councillors summoned to attend a Full Council meeting to be held on Wednesday 13th November 2024 commencing at 6.30pm at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR for the purpose of transacting the business set out in the agenda below:

 

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

 

Representatives from the IoW Council environmental office will also be in attendance to discuss current issues with the Parish Council.

 

AGENDA

  1. Apologies for Absence

To receive and approve any apologies for absence

 

  1. Members’ Declarations of pecuniary and non-pecuniary Interests
    1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
    2. To receive and consider any written dispensation requests

 

  1. Minutes

To take as read, approve and sign the Minutes of the Full Meeting held on 9th October

 

  1. Planning, Licensing & Tree Preservation Order Applications
  1. No new planning applications to consider

 

  1. 24/01574/HOU 17/10/2024

9 Woodvale Close Gurnard Cowes Isle of Wight PO31 8EQ

Demolition of conservatory on side elevation; Proposed single storey extension on side elevation 

Consultation end date: 29/11/2024

 

  1. 24/01472/HOU 27/09/2024

39 Solent View Road Gurnard Cowes Isle of Wight PO31 8JY

New boundary fence on west elevation to replace existing hedge

Consultation end date: 22/11/2024

 

  1. No new decisions to note

 

  1. Planning enforcement issues: None

 

  1. To receive the following reports (For information only)
  1. Parish Council Chair
  2. IW Councillor
  3. Clerk to the Parish Council
  4. GVHA
  5. Councillors – Written reports to be submitted prior to the meeting
  6. Environmental officer

 

 

 

 

  1. Finance (Clerk)
  1. To approve the cheque and electronic payments for October 2024.
    1. To approve 6 payments totalling £51.32 paid in October but not yet approved at a council meeting.
    2. To approve 5 payments totalling £2,902.32 due but not approved at a council meeting.
  • To note 1 receipt of £40.60
  1. To note transfer from deposit account to current account of £5,000.00
  1. To note the copy bank statements and bank reconciliation.

 

  1. Budget and precept (Clerk)

The budget and precept for 2025/2026 will need to be submitted to IoW council in early February 2025. Therefore we need to prepare for this now.

Proposals: That the following timeline for completion of the budget and precept is agreed:

  • Councillors to consider items to be included in 2025/2026 budget and inform Clerk by 18th

November 2024

  • Clerk to prepare a draft budget
  • Finance Committee meeting convened for 27th November 2024 to review draft budget and revise as necessary.
  • Revised budget and precept to be submitted to full committee on 11th December 2024
  • January 2025 full meeting – Final budget and precept to be approved

 

  1. Village event (Chair)

In prior years a Village event has been organised to inform and consult with local residents.

Proposal: that a similar Village event is organised for a weekend between the March 2025 and April 2025 Full Council meetings.

 

  1. Review of policy on Debate and Voting at Meetings (Clerk)

Gurnard Parish Council’s standing orders do not currently include any guidance on rules of debate and voting at meetings. However, GPC do have a separate policy on debate and voting on at meetings which was last reviewed in 2022. A further review has now been completed by the Clerk, which will be circulated to councillors prior to the meeting.

Proposal: That GPC adopt the reviewed policy

 

  1. Audit and review of GDPR and accessibility standards (Clerk)

At the October Full council meeting it was resolved that the GPC obligations in this regard are checked by the Clerk and any audit reports/ reviews that are due are produced before the November meeting.

The Clerk’s initial review will be circulated to councillors prior to the meeting.

Proposal: That a working group is formed to consider this review and propose the next steps.

 

  1. Covid memorial tree (Chair)

Old School Meadow was used by many people during covid lockdown so this could be a suitable location for a memorial tree and plaque.

Proposal: That GPC provides memorial of a locally grown pear or apple tree and a suitable plaque. Budget of £200.

 

  1. Re-site Village Hall defibrillator

The defibrillator at the Village hall is sited within the hall and is therefore only easily accessed when the hall is in use.

Proposed: Obtain quotes for re-siting the defibrillator in a suitable container on the outside of the building. Inform GVHA of our intentions.

 

  1. Notice board refurbishment (Chair)

The Parish Council board opposite the Portland Inn is looking a bit shabby and could do with some refurbishment.

Proposal: Find a local handy to quote for the work required

 

 

 

 

  1. Big Play Boat at children’s play area (Clerk)

GPC have been informed by IoW council that the Big Play boat has come to the end of its useful life and it should be removed. Their intention is to close the ship for the winter.

Proposal:

  1. That GPC should arrange an on-site meeting with IoW council to explain the reports leading to this decision and discuss future options for repair or replacement of the ship.
  2. That the Clerk should contact the suppliers that are currently involved in the play area improvement process for quotes on replacing the ship.

  

  1. Request for financial support from GVHA

GPC has received a request for financial support from GVHA. A document relating to this matter will be circulated prior to the meeting.

Proposal: That GPC agrees to the request for financial support (amount to be decided at the meeting)

 

  1. Closure of Digital Island Friendly Project (Cllr Franklin)

The GPC website currently links to this and uses its logos etc.

Proposal:

  1. Remove it from our website and the links that no longer work or
  2. re-word what we have to say our aims etc are the same but just remove references and links to a project that is no longer in existence.

 

 

 

 

 

Richard Shaul

Clerk to the Parish Council