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Gurnard Parish Council > Documents > Minutes > Full council meetings Minutes > March 12 2025 minutes Full Council – draft

March 12 2025 minutes Full Council – draft

Full council meetings Minutes Uploaded on March 13, 2025
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Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

 

 

Minutes – Full Council

 

The minutes of the meeting of Gurnard Parish Council held at 18:30 on Wednesday 12th March 2025 at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR.

 

Present: Councillors Acton (Chair), Bugden, Bustin, Franklin, Fuller, Jacobs, and Nolan

Clerk: Richard Shaul

 

1 members of the public was present.

 

The meeting started at 18:30

 

  1. Apologies

Apologies: Cllr Wood.

 

  1. Members’ declarations of interest
  2. Cllr Fuller declared a non-pecuniary interest in agenda item 4, Planning Applications. As cabinet member for planning, things that are said in this meeting may change if further information is presented.
  3. Cllrs Acton, declared a non-pecuniary interest in item 10.b. as they are a member of Supporters of Cowes Library (SoCL)
  • There were no written dispensation requests.

 

  1. Minutes

The minutes of the Full Council meeting of 12th February 2025 were taken as read, approved as a correct record and signed by the chair.

 

  1. Planning, licensing and tree preservation order applications
  2. New planning applications:
    1. 25/00256/FUL 19/02/2025 31B Marsh Road Gurnard Cowes Isle Of Wight PO31 8JQ

Proposed change of use from C1 B&B (as approved under 23/02037/FUL) to C3 residential

Resolved: no objection

 

  1. 25/00268/TW 20/02/2025 63 Worsley Road Gurnard Cowes Isle Of Wight PO31 8JX

G1; Mixed trees – Holm oaks (Quercus ilex), Bay (Prunus nobilis), Goat willow (Salix caprea), Rhododendron(Rhododendron ponticum), dead trees and fallen trees with an angle greater than 45 degrees – Dismantle.

Application not open to comments

 

  • 25/00281/DIS 24/02/2025 Land Between Flora Rosa And Fourwinds Rew Street Gurnard Isle Of Wight PO31 8NW

Condition compliance application on 24/01862/RVC relating to condition 22 (Spreading Spoil amount, storage and locations)

Application not open to comments

 

  1. 25/00293/CLPUD 25/02/2025 16 Gurnard Heights Gurnard Cowes Isle Of Wight PO31 8EF

Lawful Development Certificate for Proposed single storey rear extension

Application not open to comments

 

  1. There were no new planning applications to consider.

 

  1. Reports
    1. Parish Council Chair – Noted
    2. IW Councillor – Noted
    3. Clerk’s report – Noted
    4. GVHA – not available
    5. Councillors reports – Cllr Franklins paper regarding Data privacy and protection considered under agenda item 8
    6. Environmental officer – Noted

 

  1. Finance (Clerk)
  2. Cheque and electronic payments in February 2025:
    1. There were 4 payments totalling £649.38 were paid in February 2025 but not yet approved at a council meeting.

Resolved: Approved

  1. There were 5 payments totalling £2,7875.69 is due but not yet approved at a council meeting

Resolved: Approved

  • There were no receipts to be noted
  1. There were no bank transfers in the period.
  1. Bank statements and reconciliation were circulated prior to the meeting – noted.

 

  1. Application for memorial plaque.

Resolved: That the decision is deferred pending the clerk contacting the applicant to confirm the wording and design of the plaque.

  1. GPC data privacy and protection etc. (Cllr Franklin)

Cllr Franklin provided a paper on the key requirements of data privacy and protection, which has been circulated to councillors with this agenda.

Resolved:

  1. That a Data Privacy and Protection Committee be established with an initial membership of Cllrs Franklin, Bustin and Acton and Richard Shaul
  2. That every member of the committee should complete mandatory GDPR training before the next full GPC meeting.
  3. That the terms of reference (TOR) for the committee should be agreed addressing:
    1. Compliance with data protection regulations.
    2. The seven data protection principles.
  • Applicable legislation.
  1. Reviewing standing orders, processes, and procedures against legal requirements.
  2. Drafting new policies and standing orders to ensure compliance measures and records are in place.

 

  1. Toilets – Service contract with Danfo (Cllr Nolan)

The recent problems with functioning of the toilets has highlighted the issue that we don’t appear to have a formal service contract with the suppliers, Danfo.

Resolved: That a service maintenance contract with Danfo is looked into by the clerk including researching the arrangements in place with other town and parish councils.

 

  1. Grant applications: (Clerk)
  2. Gurnard parent and toddler group

Resolved: Approval of the recommendation of the Finance and grants committee meeting of 26th February to award a grant of £300.

 

  1. Supporters of Cowes Library (SOCL)

Resolved: That a grant of £500 be awarded in respect of 2024/25 and SoCL should be invited to apply for a further grant in respect of 2025/26

 

  1. Old School Meadow (OSM), appointment of additional key-holder for storage container.

Resolved: GPC appoint the maintenance contractor as an additional key-holder to the storage container. All other provisions relating to the use of the container will continue to apply.

 

  1. Annual Parish Meeting (APM) (Chair)

Resolved:

  1. That the APM be held Wednesday, 30th April 2025.
  2. That a budget of £75 is provided for refreshments.
  3. That a speakers for the evening are invited.
  4. That residents of the year are chosen and a framed certificate is presented to them.

 

 

 

The meeting closed at 19:58

 

.………………….

Chair