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March 12 2025 agenda Full Council

Full council meeting agendas Uploaded on March 6, 2025
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Clerk to Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

07305 013718

clerk@gurnardparishcouncil.gov.uk

 

Agenda – Full Council

 

6th March 2025

 

All Parish Councillors summoned to attend a Full meeting of Gurnard Parish Council (GPC) to be held on Wednesday 12th March 2025 commencing at 6.30pm at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR for the purpose of transacting the business set out in the agenda below:

 

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

 

 

AGENDA

  1. Apologies for Absence

To receive and approve any apologies for absence

 

  1. Members’ Declarations of pecuniary and non-pecuniary Interests
    1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
    2. To receive and consider any written dispensation requests

 

  1. Minutes

To take as read, approve and sign the Minutes of the Full Meeting held on 12th February 2025

 

  1. Planning, Licensing & Tree Preservation Order Applications
  1. New planning applications:
    1. 25/00256/FUL 19/02/2025 31B Marsh Road Gurnard Cowes Isle Of Wight PO31 8JQ

Proposed change of use from C1 B&B (as approved under 23/02037/FUL) to C3 residential

Consultation end date: 21/03/2025

  1. 25/00268/TW 20/02/2025 63 Worsley Road Gurnard Cowes Isle Of Wight PO31 8JX

G1; Mixed trees – Holm oaks (Quercus ilex), Bay (Prunus nobilis), Goat willow (Salix caprea), Rhododendron(Rhododendron ponticum), dead trees and fallen trees with an angle greater than 45 degrees – Dismantle.

Consultation end date: Not available

  • 25/00281/DIS 24/02/2025 Land Between Flora Rosa And Fourwinds Rew Street Gurnard Isle Of Wight PO31 8NW

Condition compliance application on 24/01862/RVC relating to condition 22 (Spreading Spoil amount, storage and locations)

Consultation end date: not available

  1. 25/00293/CLPUD 25/02/2025 16 Gurnard Heights Gurnard Cowes Isle Of Wight PO31 8EF

Lawful Development Certificate for Proposed single storey rear extension

Consultation end date: 25/02/2025

 

  1. There are no new planning decisions to note.

 

  1. Planning enforcement issues: none.

 

  1. To receive the following reports (For information only)
  1. Parish Council Chair

 

  1. IW Councillor

 

  1. Clerk to the Parish Council

 

  1. GVHA

 

  1. Councillors – Written reports to be submitted prior to the meeting

 

  1. Environmental officer

 

  1. Finance (Clerk)
  1. To approve the cheque and electronic payments for February 2025.
    1. To approve 4 payments totalling £649.38 previously paid but not yet approved at a council meeting.
    2. To approve 2 payments totalling £306.70 due but not approved at a council meeting.
  • There were no receipts in the period.
  1. There were no bank transfers in the period.
  1. To note the copy bank statements and bank reconciliation.

 

  1. Application for memorial (clerk)

GPC have received an application for a memorial plaque, which has been circulated to councillors with this agenda.

Proposal: GPC accept this memorial with the following conditions:

 

  1. GPC data privacy and protection etc. (Cllr Franklin)

Cllr Franklin provided a paper on the key requirements of data privacy and protection, which has been circulated to councillors with this agenda.

Proposals:

  1. Establish a Data Privacy and Protection Committee – Appoint members to oversee compliance efforts.

 

  1. Mandatory GDPR Training – every member of the committee to complete basic GDPR training before the next full GPC meeting.

 

  1. Develop Terms of Reference (TOR) for the Committee, addressing:
  2. Compliance with data protection regulations.
  3. The seven data protection principles.
  • Applicable legislation.
  1. Reviewing standing orders, processes, and procedures against legal requirements.
  2. Drafting new policies and standing orders to ensure compliance measures and records are in place.

 

  1. Toilets – Service contract with Danfo (Cllr Nolan)

The recent problems with functioning of the toilets has highlighted the issue that we don’t appear to have a formal service contract with the suppliers, Danfo.

Proposal – GPC examine the possibility of creating a service contract with Danfo

 

  1. Grant applications: (Clerk)
    1. Gurnard parent and toddler group

Proposal: Approval of the recommendation of the Finance and grants committee meeting of 26th February to award a grant of £300.

  1. Supporters of Cowes Library (SOCL)

Grant application circulated with this agenda. This application was deferred from the Finance and grants committee meeting of 26th in order to confirm prior awards and budget. The clerk can confirm that there was no award made in 2024/2025 and that the available budget for this year is £500. The budget for 2025/2026 is £1,000.

Proposal: Award grant of £500 in respect of 2024/25 and invite SOCL to apply for further grants in respect of 2025/26

 

 

 

  1. Old School Meadow (OSM), appointment of additional key-holder for storage container. Chair)

At the Facilities committee of 29th January it was resolved that the mower use by the maintenance contractor could be stored in in the storage container at OSM. However, the maintenance contractor is not currently a key-holder of the container.

Proposal: GPC appoint the maintenance contractor as an additional key-holder to the storage container. All other provisions relating to the use of the container will continue to apply.

 

  1. Annual Parish Meeting (APM) (Chair)

The APM is usually held on the final Wednesday of April. However, as this year that falls on the last day of April, Wednesday 30th, and the next day is election day, if there are sufficient nominated candidates to require one, that might present difficulties.

Proposals:

  1. a) ​That the APM be held on either Wednesday, 9th April 2025 or, as an extra-ordinary meeting, on Wednesday 23rd April.
  2. b) That a budget of £75 is provided (from the Chair’s allowance?) for refreshments.
  3. c) That a ‘speaker’ for the evening is chosen.
  4. d) ​That a ‘Residents of the Year ‘ is chosen and a framed certificate is presented to them.

 

 

 

 

 

 

 

Richard Shaul

Clerk to the Parish Council