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June 12 2024 Agenda Full Council

Full council meeting agendas Uploaded on June 6, 2024
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Clerk to Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

07305 013718

clerk@gurnardparishcouncil.gov.uk

 

6th June 2024

 

All Parish Councillors are summoned to attend a Full Council meeting to be held on Wednesday 12th June 2024 commencing at 6.30pm at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR for the purpose of transacting the business set out in the agenda below:

 

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

AGENDA

  1. Apologies for Absence

To receive and approve any apologies for absence

 

  1. Members’ Declarations of pecuniary and non-pecuniary Interests
    1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
    2. To receive and consider any written dispensation requests

 

  1. Minutes

To take as read, approve and sign the Minutes of the Full Meeting held on 8th May

 

  1. Planning, Licensing & Tree Preservation Order Applications
  1. To consider the following planning and licensing applications:

 

  1. 24/00803/TW 29/05/2024

6 Solent Lawns Shore Road Gurnard Cowes Isle Of Wight PO31 8AX

T1; Oak (Quercus robur) – Reduce overhang to garden approximately 20%-30% T2; Oak (Quercus robur) – Reduce overhang to garden of no.6 and no.7 approximately 20%

Consultation date not available

  1. 24/00726/RVC 15/05/2024

Zakindi 30 Cockleton Lane Gurnard Cowes Isle Of Wight PO31 8JD

Variation of condition 1 on 21/00631/RVC to allow for temporary use of boat shed as living accommodation

Consultation end date 21/06/2024

  1. 24/00727/HOU 15/05/2024

66 Worsley Road Gurnard Cowes Isle Of Wight PO31 8JX

Demolition of single storey lean-to structure to rear; Proposed single storey rear extension

Consultation end date 21/06/2024

 

  1. To receive details of any planning decisions received by 06/06/2024:

 

  1. 24/00428/FUL 27/03/2024

33 Solent View Road Gurnard Cowes Isle Of Wight PO31 8JY

Proposed replacement roof to form loft rooms in 33; proposed 2 dwellings

Refused 24/05/2024

 

  • Planning enforcement issues: None

 

  1. To receive the following reports (For information only)
  1. IW Councillor
  2. Parish Council Chair
  3. GVHA
  4. Clerk to the Parish Council
  5. Councillors – Written reports to be submitted prior to the meeting
  1. Finance
  1. To approve the cheque and electronic payments May 2024.
    1. To approve payments paid but not yet approved at a council meeting.
    2. To approve payments due but no approved at a council meeting.
  • To note receipts
  1. To note bank transfers
  1. To note the copy bank statements and bank reconciliation.
  2. To approve the time period for exercise of public rights
  3. Proposal: That Cllr Acton be added to the mandate for authorisation with Unity Bank

 

  1. Vacancies in sub committees and workgroups

A document showing vacancies in committees, workgroups and representatives in outside bodies was circulated. This included the names of councillors who had requested to be added to committees etc.

Proposal:

  1. That the named councillors be added as requested.
  2. That councillors present at the meeting that wish to join committees etc. be added.

 

  1. Old School Meadow Working Party

Notes from the OSM WP meeting of 22nd May were circulated prior to the meeting.

The second quote for stabilising the container has not yet been received so the other container actions will be deferred until it is.

A quote of £125 for a 2 rail version has been received but the actual final is to be agreed

Proposal: That the dipping rail is replaced up to a maximum cost of £125

 

  1. Grow Gurnard request for meeting

The council have been contacted by Grow Gurnard, an organisation that would like to establish a community farm in the Gurnard Parish. They would like to have a meeting with Gurnard Council to explain their ideas.

Proposal: That a meeting is organised between GPC Gurnard and representatives of Grow Gurnard

 

  1. Review of Gurnard Neighbourhood Plan

Recent planning decisions have highlighted the importance of maintaining and refreshing the Gurnard Neighbourhood plan.

Proposal: That GPC invite a representative of the Rural Housing Project to attend a the July Full Council meeting with a view to setting up a housing needs survey as the first step  in the GNP review.

 

  1. Grant applications

Two grant applications discussed at the May Full meeting. In both cases the Parish Council requested further information, which has now been received.

Proposal: that the following grant applications are considered:

  1. Isle of Wight Pantries
  2. Meadow View defibrillator

 

  1. Policy for memorials

GPC are sometimes asked if memorials such as trees of benches could be placed in the parish to remember loved ones. GPC don’t currently have a policy on this. A draft policy has been circulated with the agenda

Proposal: That GPC adopts the draft policy

 

  1. Exclusion of press and public

 

  1. Toilet lights

2 of the security lights above the toilet doors need replacing. Details of quotes received have been circulated to councillors

Proposal: That councillors select the preferred quote.

 

  1. Upgrade to quotes for GVHA sound system

The sound system at GVHA is in need for upgrading. GVHA have received 2 quotes and have a preferred supplier. It has been suggested that GPC could contribute £500 to the cost to recognise the benefits of the upgrade to GPC

Proposal: That GPC contributes £500 to the cost of the upgrade

 

It has been suggested that the system could be purchased through GPC in order that the VAT might be reclaimed. A paper explaining this procedure has been circulated with this agenda.

Proposal: that GPC chooses between these two options:

  1. That GPC approves the purchase by GVHA of the system from Stage Gear. GVHA would not be able to reclaim VAT.
  2. That GPC purchases the system from Stage Gear in it’s own name with a possibility that VAT could be reclaimed. This would require GVHA to agree to the proposed arrangement for contributing to the cost and the Clerk would seek clearance from HMRC before attempting to recover the VAT.

 

Richard Shaul

Clerk to the Parish Council