20^th July 2023

You are hereby summoned to a meeting of the Facilities Committee which will follow a meeting of the Planning Committee to be held on Wednesday 26^th July 2023 starting 6:30pm, at Gurnard Village Hall, Westbrook Lane, Gurnard in order to discuss and consider the following items:

Clerk to the Council

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

AGENDA

1. Apologies for Absence
   1. To receive and approve any apologies for absence

1. Members’ Declarations of pecuniary and non-pecuniary Interests

1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
2. To receive and consider any written dispensation requests

1. Minutes

1. To take as read, approve and sign the Minutes of the Meeting held on 22nd June 2023
2. To take as read, approve and sign the Minutes of the Extraordinary meeting held on 21st July 2023

4. Extraordinary meeting

To resolve actions arising from the Extraordinary meeting of the Facilities Committee meeting held on 21^st July 2023

5. Insurance renewal due 1^st October 2023

To review and propose amendments to insurance pre renewal questionnaire, considering the following sections:

1. Core cover, Optional cover extensions, Business interruption.
2. Premises and contents cover.
3. Underwriting information.
4. Declaration (relating to officials trustees or committee members)
5. Toilets – 3^rd installment of Danfo refurbishment contract

To give the Clerk delegated authority to pay Danfo invoice for 3^rd instalment of toilet refurbishment contract of £6,000.00 plus VAT

7. Old School Meadow working party

To set a date for the next Old School Meadow working party, to include proposing changes to the terms of reference.

8. Village Assets (Assets of community value)

To undertake an investigation into the advantages to the village of listing certain assets (e.g. shops, pub) and report back to October Facilities Committee meeting.

9. Old School Meadow actions.

To receive and review report on the actions relating to Old School Meadow as reported in minute 39.23-24 of the June Full Council meeting i.e.

1. To replace the three old seat pads, on the picnic table at the top of the main field.

1. To request Penwood Estates (Now Jordan Valley Estates) to make initial repairs to the top fence.
2. To monitor the plastic ground netting.
3. To undertake an Environmental Enhancement Area Assessment to include the restoration of the pond and bog garden.
4. To authorise Max Goodall to prune/ lopping of the Ash Tree.
5. To repair the Bat box strap (Max Goodall has volunteered to do this)
6. To apply to the Woodland Trust for hedging whips.
7. To apply to the Green Gym to consolidate the three raised beds to make a single raised bed in the ‘dog free area’ of the Meadow.
8. To request signage depicting ‘Restricted Access: Composting Area’ is authorised.
9. Grass cutting – update
10. To replace a section of the fence to the southern edge of the dog free zone with a gate
11. Storage container at Old School Meadow

To agree actions to access the storage container at Old School Meadow to review the contents inside.