6^th June 2023

You are hereby summoned to a meeting of Gurnard Parish Council which will be held on Wednesday 12^th July 2023 starting at 6.30pm at Gurnard Village Hall, Westbrook Lane, Gurnard in order to discuss and consider the following items:

clerk to the Council

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

AGENDA

1. Apologies for Absence
   1. To receive and approve any apologies for absence

1. Members’ Declarations of pecuniary and non-pecuniary Interests

1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
2. To receive and consider any written dispensation requests

1. Minutes

1. To take as read, approve and sign the Minutes of the Meeting held on 14^th June 2023

4. Planning, Licensing & Tree Preservation Order Applications
   1. To consider the following planning and licensing applications:
5. 12 Worsley Road Gurnard Cowes Isle Of Wight PO31 8JN

Ref. No: 23/01075/HOU | Received: Mon 26 Jun 2023 | Validated: Mon 26 Jun 2023 | Status: Registered

Demolition of conservatory and lean-to; proposed single storey rear extension

1. To receive details of any planning decisions received by 14^th July 2023

5. To receive the following reports (For information only)
   1. Parish Council Chairman
   2. IW Councillor

• Clerk to the Parish Council

1. GVHA

6. Finance
   1. To approve the cheque and electronic payments for June, and note the receipts.
   2. To note the copy bank statements and bank reconciliation
7. Correspondence

To consider further action following correspondence received from resident.

8. Toilets

The contract for cleaning the toilets will require renewing in October. The Parish Council will therefore need to get quotes from at least two potential contractors. Action – to request that the clerk instigates this process and presents results to the September council meeting

9. Gurnard Village Green status

To receive update from Clerk

10. Litter bins on Gurnard Green and Prince’s Esplanade

Update on the responsibility and frequency of emptying

11. Commemorative Tree Planting

To arrange a meeting with representatives of the Denham families to discuss request to plant a commemorative tree at Old School Meadow.

12. Meeting between Gurnard Parish Council and representatives of Meadow View Developments IW Ltd.

To receive minutes of the meeting held on 30^th June 2023

13. IWALC update meeting

To receive report

14. Emergency plan

To receive update following meeting with IOW council representatives on 05/07/2023.

15. Facilities committee terms of reference

To agree to the recommendation of the Facilities committee to increase the number of members to all councillors in its terms of reference.

16. Subcommittees and working groups

To review vacancies in memberships and propose changes to memberships

17. August recess

To consider any requirements to cover business during August recess e.g. planning applications

18. Exclusion of the Press and Public

In accordance with section 1 (2) of the Public Bodies (Admission to Meetings) Act of 1960, the press and public will be excluded from the following items, having due regard to the confidential nature of the business to be transacted.

19. Quotes for new gate and fittings on existing gates in Old School Meadow

To consider 2 quotes received for work on gates at Old School Meadow. Resolve to accept a quote or take other action as appropriate.

20. Website and hosting review

To agree on a new website provider based on the 3 quotes received.