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Gurnard Parish Council > Documents > Agendas > Full council meeting agendas > January 08 2024 Agenda Full

January 08 2024 Agenda Full

Full council meeting agendas Uploaded on January 2, 2025
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Clerk to Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

07305 013718

clerk@gurnardparishcouncil.gov.uk

 

2nd January 2025

 

All Parish Councillors summoned to attend a Full Council meeting to be held on Wednesday 8th January 2025 commencing at 6.30pm at Gurnard Village Hall, Westbrook Lane, Gurnard, PO31 8JR for the purpose of transacting the business set out in the agenda below:

 

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

 

AGENDA

  1. Apologies for Absence

To receive and approve any apologies for absence

 

  1. Members’ Declarations of pecuniary and non-pecuniary Interests
    1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
    2. To receive and consider any written dispensation requests

 

  1. Minutes

To take as read, approve and sign the Minutes of the Full Meeting held on 11th December 2024

 

  1. Planning, Licensing & Tree Preservation Order Applications
  1. No new planning applications to consider

 

  1. 24/01914/RVC 20/12/2024

Land at and rear Of 44 Worsley Road Gurnard Isle of Wight

 Variation of condition 2 on P/01505/12 to allow alterations to design of plots 4/4A to include lower ground floor level

Consultation end date 31/01/2025

 

  1. 24/01902/HOU 19/12/2024

51 Worsley Road Gurnard Cowes Isle of Wight PO31 8JX

Proposed detached double garage with internal store

Consultation end date 31/01/2025

 

  • 24/01862/RVC 12/12/2024

Land between Flora Rosa and Fairwinds Rew Street Gurnard Isle Of Wight PO31 8NW

Variation of conditions 2, 3, 5, 6, 7, 8, 9, 10 and 11 on 21/02368/FUL to amend the construction detail of the access

Consultation end date: 20/01/2025

 

  1. 24/01800/RVC 02/12/2024

Former Oil Plant House Marsh Road Gurnard Isle of Wight

Variation of condition 2 on 23/00905/RVC to allow for change in materials

Consultation end date: N/A

 

  1. New decisions to note:
    1. 24/01806/NMA 03/11/2024

Land Adjacent 51 Albert Road Gurnard Cowes Isle of Wight PO31 8JU

Non-material amendment on 23/01825/FUL for revision to operative development description

Refused 11/12/2024

 

 

 

  1. Planning enforcement issues:

 

  1. To receive the following reports (For information only)
  1. Parish Council Chair

 

  1. IW Councillor

 

  1. Clerk to the Parish Council

 

  1. GVHA

 

  1. Councillors – Written reports to be submitted prior to the meeting

 

  1. Environmental officer

 

  1. Finance (Clerk)
  1. To approve the cheque and electronic payments for November 2024.
    1. To approve 3 payments totalling £1.371.93 paid in December but not yet approved at a council meeting.
    2. To approve 1 payments totalling £36 due but not approved at a council meeting.
  • To note 1 receipts of £1,042.95
  1. There were no bank transfers in the period.
  1. To note the copy bank statements and bank reconciliation.

 

  1. Spencer’s Wood update (clerk)

The owner of Spencer’s Wood has invited councillors to meet up to discuss current developments. The following times have been suggested:

Tuesday 14th Jan before 1130 or after 1330

Thursday 16th Jan from 1000

Tuesday 21st

Tuesday 28th

Proposal: That Councillors agree a time to meet at Spencer’s wood

 

  1. Grant for Friends of Northwood Cemetery (FoNC) (Clerk)

At December’s meeting this grant decision was reversed as there was an understanding that

FoNC had recently received a £million lottery fund. This belief appears to be erroneous as the only lottery funding was received a decade or more ago.

Proposal: That the £500 grant should be paid.

 

  1. Local Elections (Chair)

Following the governments’ publication of a White Paper on Devolution it appears that elections may be delayed from May 2025 to May 2026.

Proposal:

  1. That GPC retain the budget heading for election purposes and funds as set out in the

2025-26 budget but take no other immediate action until there is more clarity about the changes, processes, the potential outcomes and the associated timeline which is set out in the White Paper.

  1. b) That GPC members actively encourage any residents who might be interested in becoming a councillor in the future to attend GPC meetings or become involved with an appropriate council working party.
  2. Defibrillator (Clerk)

The Clerk has spoken to Isle of Wight Defibrillators about moving the GVHA defibrillator to the outside of the Hall. They could supply the cabinet and move the unit for roughly £450. The cabinet may be locked or unlocked. Locked cabinets require a telephone call to get the unlock code which could delay their use. Unlocked cabinets could be subject to vandalism. IoW Defibrillators currently have 8 unlocked cabinets on the island and haven’t had any problems so far.

Proposal:

  1. That GPC accepts the Isle of Wight Defibrillators estimate for moving the defibrillator to an external locked cabinet at GVH and sets a budget limit for the work of £600?
  2. That GVHA is formally informed about the proposed changes and siting of the defibrillator.

 

  1. Doughnut Economics (DE) Group (Chair)

As part of my involvement with Together for Mission Zero I have been working with a group developing ideas around the principles of Doughnut Economics. I made a mention of this in

December’s Chair’s Report and shared a small section of a ‘grid’ looking at the work of GPC within the DE framework/principles. The grid has been filled out further now and both shows how much is happening in Gurnard and where the ‘holes’ are most apparent.

Proposal: That the DE group is allowed to share the ‘grid’ to further work on how local councils can use DE principles to aid strategic planning.

 

  1. GDPR (Cllr Franklin)

It was agreed at the December meeting that a working group should be formed to look at where and how GPC needs to enhance its ability to work within GDPR but Cllr Franklin was not available and he is the councillor with most experience in this field.

Proposal:

That Cllr Franklin is agreed as chair of the GDPR Working Group, other membership of the GDPR group is agreed, date is set for first meeting. The Terms of Reference will be provided for agreement at the GPC February meeting if they are not made available earlier with a clear timeline for achieving necessary compliance.

 

  1. Southern Water SuDS Project (Cllr Nolan)

The Southern Water SUDS project for Gurnard has been agreed between Isle of Wight Council and Southern Water without consultation with Gurnard Parish Council and is due to start in 3 to 4 weeks’ time. It will cause a great deal of disruption, with some of Gurnard’s roads being narrowed and Gurnard will lose 7% of it’s parking spaces.

Proposals:

  1. GPC inform the SW SuDS team leader that GPC are dismayed at loosing 15 parking places in the already very difficult to park roads they have picked to trial.
  2. GPC would like it confirmed that the IWC are responsible for the upkeep and future maintenance of these green spaces.

 

  1. CCTV for toilets (clerk)

Recent incidents of vandalism at the toilets have highlighted that although the CCTV cameras are working the system is not recording anything. It is believed that the hard disc drive in the unit is corrupt or damaged. Guardian Fire and Security Systems have provided a quote of £1,412 for a complete replacement of the system.

Proposal:

  1. Obtain further quotes for a system of a similar specification as that provided by Guardian’s quote or
  2. Investigate cheaper alternatives

 

  1. Memorials Policy (chair)

The Memorials Policy was accepted in September subject to the removal of any mention of flowers and these amendments have been made.

Proposal:

  1. That the amended Memorials policy is put onto the website asap.
  2. That, once published and made public, the policy is followed through with regards to the memorial bench on the seafront which is currently used as a shrine.
  3. That the latest regulations on the scattering of ashes are added to the policy if there are any relevant differences.
  4. That the Memorials Policy be reviewed bi-annually

 

 

 

Richard Shaul

Clerk to the Parish Council