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February 28 2024 minutes Facilities – draft

Facilities committee minutes Uploaded on March 8, 2024

Gurnard Parish Council

39 Victoria Road

Cowes

PO31 7JH

 

 

 

The minutes of the meeting of Gurnard Parish Council Facilities Committee held on Wednesday 28th February 2024 at Gurnard Village Hall.

 

Present: Councillors Acton (Chair), Bugden, Nolan and Franklin.

Clerk: Richard Shaul

No members of the public were present

 

The meeting commenced at 19:07

 

 

  1. Apologies

Apologies were received from Cllrs Fuller, Williams, Wood and Cllr Bustin.

 

  1. Members’ declarations of interest

None

 

  1. Minutes

The minutes of the Extraordinary Facilities meeting held on 21st July 2023 and Facilities meeting held on 26th July 2023 were taken as read, approved as a correct record and signed by the chair. No matters arising.

 

  1. Gurnard Village Green Children’s Play Area
  2. A report from Isle of Wight council regarding recent and proposed maintenance was circulated prior to the meeting.

Resolved: that the Clerk requests a meeting between members of the Gurnard Play area working party (GPAWP) and representatives of IOW council to discuss the report, and future plans for new and replacement play equipment.

  1. GPAWP party had previously suggested that new equipment may include swings, a roundabout and a shelter for the current seating area. The Clerk was requested to obtain catalogues from a number of suppliers.

Resolved: that GPAWP consider responses from suppliers in order to better define the specifications of equipment required in order to seek comparative quotes.

  • One potential supplier had requested a Zoom/Teams meeting with GPC to discuss requirements.

Resolved: that the clerk arranges an online meeting between the supplier and members of GPAWP to discuss requirements, and that offers of similar meeting be made to other potential suppliers.

  1. Parish consultation.

Resolved: That a display relating to the play area is included in the consultation weekend event. Members of the working party will produce this.

 

 

 

 

 

  1. Relationship between GPC and GVHA

At a meeting between members of the GVHA and Gurnard WI, advice from the chair of the IW County WI Federation, made clear that, to provide protection for the individuals currently running GVH, the association needs to become a legal entity. Their advice is to complete the process of becoming a full charity rather than a CIC (for tax and other reasons) but advises obtaining specialist legal advice as the situation is very unusual.  NALC may be able to give advice to the council clerk.  Chair of the GVHA will also make enquiries and attempt to find a local solicitor’s firm able to help. To avoid conflict of interest this should be from a different solicitor than the one used by the WI.  A new lease will probably need to be drawn up.  New GPC Terms of Reference (which are referred to!) as well as a constitution for the ‘GVHA’ must be written.

Resolved: That GPC recognise the need to support members of the community currently running /managing Gurnard Village Hall (as a group called GVHA) to achieve an appropriate legal status, as a Charitable Trust depending on legal advice.  The clerk will be requested to work with officers of GVHA and Gurnard WI to achieve this legal status for the group.

 

The meeting closed at 19:47

 

 

 

…………………Chair