5^th October 2023

You are hereby summoned to a meeting of Gurnard Parish Council which will be held on Wednesday 11^th October 2023 starting at 6.30pm at Gurnard Village Hall, Westbrook Lane, Gurnard in order to discuss and consider the following items:

clerk to the Council

Before the meeting is formally opened by the Chairman there will be an opportunity for members of the Public to make comments and to ask questions.

AGENDA

1. Apologies for Absence

To receive and approve any apologies for absence

1. Members’ Declarations of pecuniary and non-pecuniary Interests

1. To receive Members’ Declarations of pecuniary and non-pecuniary Interests
2. To receive and consider any written dispensation requests

1. Minutes

To take as read, approve and sign the Minutes of the Meeting held on 13^th September 2023

4. Planning, Licensing & Tree Preservation Order Applications
   1. To consider the following planning and licensing applications:
      1. 44 Worsley Road Gurnard Cowes Isle Of Wight

Ref. No: 23/01534/RVC | Received: Thu 31 Aug 2023 | Validated: Wed 27 Sep 2023 | Status: Registered

Variation of condition 2 (approved plans), 4 (Unloading, parking and turning space) and 6 (Arboreal Method Statement)on 22/00807/FUL to provide adequate parking and turning spaces for the approved dwellings 

Consultation date 27/10/2023

2023. To receive details of any planning decisions received by 6th October 2023.

5. To receive the following reports (For information only)
6. Parish Council Chairman
7. IW Councillor
8. Clerk to the Parish Council
9. GVHA
10. Councillors
11. Finance
12. To approve the cheque and electronic payments for September.
13. To note the copy bank statements and bank reconciliation
14. Actions from Facilities committee of 27/09/2023
15. To approve the recommendation to accept the quote of £3,936.56 from Howdens for the GVH kitchen refurbishment.
16. To approve the recommendation to accept the quote of £7,354 PA from contractor C for the toilet cleaning contract.
17. Beach working party

To receive the minutes of the Beach working party meeting held on 5^th October and agree recommendations.

9. Website

Proposal that, now that the new website and email addresses are in use the old website and email addresses with TSO are decommissioned by the end of October

10. Data privacy and security

To agree the following proposals from Cllr Franklin’s report or 8^th September 2023

1. GPC move the clerks’ GMAIL account to a paid secure gmail service such as Google workspace business plus service for £15/month /user.
2. GPC implements a new policy that personal mail accounts are no longer to be used for GPC council business and all Cllrs will be provided with a compliant GPC email account which is to be used, further that GPC council emails and documents must not be transferred to or emailed to Councillors personal owned devices or email accounts.
3. Remembrance day wreath laying
4. To approve donation to British Legion for the wreath (2022 £40)
5. To approve the nomination of the Vice Chair to lay the wreath
6. Agenda items for the next Full Council meeting